1.1 These Terms & Conditions ("Terms") govern the use of the Actnation platform ("Platform") operated by Actnation ApS, CVR 43734342, Havnegade 53 A 3, 1058 København K, Denmark ("Actnation"). These Terms apply between Actnation and the subscribing company ("Customer"). Employees and NGOs using the Platform are also bound by these Terms as applicable.
1.2 By using the Platform, the Customer, its employees, and any other authorised users agree to comply with these Terms. The Customer acknowledges that Actnation operates as a Software-as-a-Service (SaaS) platform facilitating payroll-based charitable donations and corporate contributions. Actnation facilitates invoicing and tax-deductible receipts but does not itself process or transfer donations.
2.1 The Customer obtains a non-exclusive, non-transferable right to access and use the Platform and its functionalities as Software-as-a-Service. The subscription covers the agreed number of employees and selected features.
2.2 The Platform allows companies to manage payroll-based donations, allocate company funds to charitable causes, and enable employees to contribute through their payslips. NGOs may register and upload campaigns for corporate and employee engagement. Employees may choose to anonymise their donations.
2.3 The Customer is responsible for ensuring compliance with applicable law when using the Platform, including tax and reporting obligations. The Platform does not process tax deductions on behalf of the Customer or NGOs.
2.4 All subscriptions require a 3-month minimum commitment period. Cancellation takes effect at the end of this period unless otherwise agreed in writing.
3.1 Actnation operates on a subscription-based model where companies pay a fee based on the number of employees enrolled. Additional charges may apply for enhanced features or usage beyond the agreed subscription tier.
3.2 Payments are processed via card or invoice. Once payment has been made, no refunds are provided due to the digital nature of the service, unless otherwise required by mandatory applicable law.
3.3 Subscription fees and pricing updates will be communicated with a minimum of 30 days' notice before changes take effect.
3.4 Subscription pricing is based on the number of employees registered on the Platform at the time the invoice is generated. The Customer is responsible for ensuring the accuracy of the registered employee count.
3.5 Onboarding, setup, and any use of the Platform before entering into a subscription agreement are non-binding and do not constitute an active subscription.
3.6 Each employee must have their own account and login credentials. Account sharing between multiple users is not permitted.
4.1 The Customer acknowledges that Actnation processes personal data, including CPR numbers, for the purpose of facilitating payroll donations. Processing is governed by the Data Processing Agreement and Actnation's Privacy Policy.
4.2 Employees may anonymise their donations within the Platform, preventing employers and colleagues from viewing their contribution details.
4.3 Actnation complies with applicable data protection laws, including the GDPR and the Danish Data Protection Act (Databeskyttelsesloven). For full details, refer to the Actnation Data Processing Agreement and Privacy Policy.
5.1 Actnation strives to maintain operational stability but is not responsible for disruptions caused by factors beyond its control, including internet outages, third-party service failures, or force majeure events. Actnation will use reasonable efforts to ensure Platform availability but does not guarantee uninterrupted or error-free operation.
5.2 Actnation may update, modify, or improve the Platform from time to time to develop services or maintain functionality. Material changes affecting Customer usage will be communicated with reasonable notice.
All intellectual property rights in the Platform, including but not limited to software, algorithms, designs, trademarks, and documentation, are and remain the exclusive property of Actnation ApS or its licensors. The Customer is granted a limited, non-exclusive, non-sublicensable licence to use the Platform solely for the purposes set out in these Terms. No rights are transferred to the Customer except the right to use the Platform in accordance with these Terms.
The Customer agrees not to:
8.1 If a Customer or user breaches these Terms, Actnation reserves the right to immediately suspend or terminate access to the Platform. This includes, but is not limited to, misuse of the service, violation of applicable laws, or failure to pay subscription fees.
8.2 Upon termination, the Customer's right to access and use the Platform ceases immediately. Actnation will handle personal data in accordance with the Data Processing Agreement.
9.1 To the fullest extent permitted by Danish and EU law, Actnation's total liability arising out of or in connection with the use of the Platform shall not exceed the total amount paid by the Customer under the subscription during the 12 months preceding the claim.
9.2 Actnation shall not be liable for any indirect, incidental, special, or consequential damages, including loss of profit, loss of data, or business interruption, regardless of whether such damages were foreseeable.
9.3 Nothing in these Terms limits or excludes liability for death or personal injury caused by negligence, fraud, or any other liability that cannot be excluded under applicable mandatory law.
Neither party shall be liable for any failure or delay in performance resulting from causes beyond their reasonable control, including but not limited to acts of God, natural disasters, war, civil unrest, government action, strikes, power failures, internet outages, or failures of third-party service providers. The affected party shall notify the other party promptly of such an event and use reasonable efforts to resume performance as soon as practicable.
11.1 When the Customer connects Actnation to their Zenegy payroll system, the Customer authorises Actnation to receive relevant employee and payroll deduction data via Zenegy's secure API. This data transfer begins only after the Customer has explicitly approved the integration within Zenegy.
11.2 Actnation stores and processes data only for active employees. No personal data will be used until the employee has explicitly consented to participate. All processing complies with applicable data protection regulations and the Data Processing Agreement.
12.1 To provide support, troubleshooting, and maintenance, Actnation may access customer accounts or temporarily act as a user when reasonably necessary. Such access will only be used for support or operational purposes and handled in accordance with applicable data protection laws and the Data Processing Agreement.
13.1 These Terms are governed by Danish law. Any dispute arising from these Terms shall, unless otherwise required by mandatory jurisdiction, be referred to mediation in the first instance. If mediation is unsuccessful, disputes shall be brought before the Copenhagen District Court (Københavns Byret) as the court of first instance.
These Terms govern business-to-business (B2B) agreements. Where individual consumers use the Platform, any statutory consumer rights under the Danish Consumer Contracts Act (Forbrugeraftaleloven) and the Danish Sale of Goods Act (Købeloven) will apply to the extent that they cannot be waived by agreement. If you are a consumer and believe your statutory rights are relevant, please contact support@actnation.io.
14.1 Actnation reserves the right to update these Terms. Any changes will be communicated via email or on the Actnation website with at least 30 days' notice before taking effect. Continued use of the Platform following notification constitutes acceptance of the revised Terms.
ActNation ApS — CVR 43734342
Havnegade 53 A 3, 1058 København K, Denmark
Email: support@actnation.io
1.1 Disse vilkår og betingelser ("Vilkår") regulerer brugen af Actnation-platformen ("Platformen") drevet af Actnation ApS, CVR 43734342, Havnegade 53 A 3, 1058 København K, Danmark ("Actnation"). Vilkårene finder anvendelse mellem Actnation og den abonnerende virksomhed ("Kunden"). Medarbejdere og NGO'er, der bruger Platformen, er også bundet af disse Vilkår i det omfang, det er relevant.
1.2 Ved at bruge Platformen accepterer Kunden, dens medarbejdere og andre autoriserede brugere at overholde disse Vilkår. Kunden anerkender, at Actnation driver en SaaS-platform, der faciliterer lønbaserede velgørenhedsdonationer og virksomhedsbidrag. Actnation faciliterer fakturering og skattefradragsberettigede kvitteringer, men behandler ikke selv donationer.
2.1 Kunden opnår en ikke-eksklusiv, ikke-overladelig ret til at tilgå og bruge Platformen som Software-as-a-Service. Abonnementet dækker det aftalte antal medarbejdere og udvalgte funktioner.
2.2 Platformen giver virksomheder mulighed for at administrere lønbaserede donationer, allokere virksomhedsmidler til velgørenhedsformål og gøre det muligt for medarbejdere at bidrage via deres lønsedler. NGO'er kan registrere og uploade kampagner. Medarbejdere kan vælge at anonymisere deres donationer.
2.3 Kunden er ansvarlig for at sikre overholdelse af gældende lovgivning, herunder skatte- og indberetningsforpligtelser.
2.4 Alle abonnementer kræver en minimumsperiode på 3 måneder. Opsigelse træder i kraft ved udløbet af denne periode, medmindre andet er aftalt skriftligt.
3.1 Actnation opererer med en abonnementsbaseret model, hvor virksomheder betaler et gebyr baseret på antallet af tilmeldte medarbejdere.
3.2 Betalinger behandles via kort eller faktura. Indbetalte beløb refunderes ikke på grund af ydelsernes digitale karakter, medmindre andet er krævet af ufravigelig gældende lovgivning.
3.3 Abonnementsgebyrer og prisopdateringer kommunikeres med mindst 30 dages varsel inden ændringerne træder i kraft.
3.4 Abonnementsprisen baseres på antallet af medarbejdere, der er registreret på Platformen på faktureringstidspunktet. Kunden er ansvarlig for at sikre nøjagtigheden af det registrerede medarbejderantal.
3.5 Onboarding, opsætning og enhver brug af Platformen inden indgåelse af en abonnementsaftale er ikke-bindende og udgør ikke et aktivt abonnement.
3.6 Hver medarbejder skal have sin egen konto og loginoplysninger. Kontodeling mellem flere brugere er ikke tilladt.
4.1 Kunden anerkender, at Actnation behandler personoplysninger, herunder CPR-numre, med henblik på at facilitere løndonationer. Behandlingen er reguleret af Databehandleraftalen og Actnations Privatlivspolitik.
4.2 Medarbejdere kan anonymisere deres donationer inden for Platformen.
4.3 Actnation overholder gældende databeskyttelseslovgivning, herunder GDPR og Databeskyttelsesloven. Se Actnations Databehandleraftale og Privatlivspolitik for yderligere oplysninger.
5.1 Actnation bestræber sig på at opretholde driftsstabilitet, men er ikke ansvarlig for forstyrrelser forårsaget af faktorer uden for sin kontrol, herunder internetudfald, tredjepartsfejl eller force majeure. Actnation garanterer ikke uafbrudt eller fejlfri drift.
5.2 Actnation kan opdatere, modificere eller forbedre Platformen for at udvikle tjenesterne eller opretholde funktionaliteten. Væsentlige ændringer, der påvirker Kundens brug, kommunikeres med rimeligt varsel.
Alle intellektuelle ejendomsrettigheder til Platformen, herunder software, algoritmer, design, varemærker og dokumentation, tilhører og forbliver Actnation ApS's eller dets licenshaveres eksklusive ejendom. Kunden gives en begrænset, ikke-eksklusiv, ikke-overladelig licens til at bruge Platformen udelukkende til de formål, der er angivet i disse Vilkår.
Kunden accepterer ikke at:
8.1 Hvis en Kunde eller bruger overtræder disse Vilkår, forbeholder Actnation sig ret til straks at suspendere eller opsige adgangen til Platformen. Dette gælder bl.a. misbrug af tjenesten, overtrædelse af gældende love eller manglende betaling af abonnementsgebyrer.
8.2 Ved opsigelse ophører Kundens ret til at tilgå og bruge Platformen øjeblikkeligt. Actnation håndterer personoplysninger i overensstemmelse med Databehandleraftalen.
9.1 I det omfang det er tilladt efter dansk og EU-ret, er Actnations samlede erstatningsansvar ikke større end det samlede beløb, som Kunden har betalt under abonnementet i de 12 måneder forud for kravet.
9.2 Actnation er ikke ansvarlig for indirekte, tilfældige, særlige eller følgeskader, herunder tab af fortjeneste, tab af data eller driftsafbrydelse, uanset om sådanne skader var forudsigelige.
9.3 Intet i disse Vilkår begrænser eller udelukker ansvar for dødsfald eller personskade forårsaget af uagtsomhed, svig eller andet ansvar, der ikke kan udelukkes i henhold til ufravigelig gældende lovgivning.
Ingen af parterne er ansvarlige for manglende opfyldelse eller forsinkelse som følge af årsager, der ligger uden for parternes rimelige kontrol, herunder naturkatastrofer, krig, civil uro, myndighedshandlinger, strejker, strømsvigt, internetudfald eller svigt hos tredjepartsudbydere. Den berørte part skal straks underrette den anden part og bestræbe sig på at genoptage leveringen hurtigst muligt.
11.1 Når Kunden tilslutter Actnation til deres Zenegy-lønsystem, bemyndiger Kunden Actnation til at modtage relevante medarbejder- og løndata via Zenego's sikre API. Dataoverførslen påbegyndes kun, efter at Kunden udtrykkeligt har godkendt integrationen i Zenegy.
11.2 Actnation gemmer og behandler kun data for aktive medarbejdere. Ingen personoplysninger anvendes, før medarbejderen udtrykkeligt har givet samtykke. Al behandling overholder gældende databeskyttelsesregler og Databehandleraftalen.
12.1 For at yde support, fejlfinding og vedligeholdelse kan Actnation tilgå kundekonti eller midlertidigt logge ind som bruger, når det er rimeligt nødvendigt. Sådan adgang bruges kun til support- eller driftsformål og håndteres i overensstemmelse med gældende databeskyttelseslovgivning og Databehandleraftalen.
13.1 Disse Vilkår er underlagt dansk ret. Enhver tvist, der opstår som følge af disse Vilkår, henvises i første omgang til mægling. Hvis mægling mislykkes, indbringes tvister for Københavns Byret som første instans.
Disse Vilkår regulerer B2B-aftaler. Hvor individuelle forbrugere anvender Platformen, gælder lovbestemte forbrugerrettigheder i henhold til Forbrugeraftaleloven og Købeloven i det omfang, de ikke kan fraviges ved aftale. Kontakt support@actnation.io ved spørgsmål herom.
14.1 Actnation forbeholder sig ret til at opdatere disse Vilkår. Eventuelle ændringer kommunikeres via e-mail eller på Actnations websted med mindst 30 dages varsel inden ikrafttræden. Fortsat brug af Platformen efter underretning udgør accept af de reviderede Vilkår.
ActNation ApS — CVR 43734342
Havnegade 53 A 3, 1058 København K, Danmark
E-mail: support@actnation.io